How to Share Computer Sound in Microsoft Teams


Share Computer Sound in Teams

In order to share computer sound in Teams, you need to follow a few simple steps. This feature can be useful when you want to share audio from a video or presentation during a Teams meeting or presentation. By sharing your computer sound, all participants in the meeting will be able to hear the audio playback.

Step 1: Open the Teams app

Open the Teams app

To begin sharing computer sound in Teams, open the Teams application on your computer.

Step 2: Start or join a meeting

Start or join a meeting

Once you have opened the Teams app, navigate to the “Meetings” tab and click on the “Join” button to join an existing meeting or schedule a new one. Alternatively, join a meeting by clicking on the meeting link shared with you.

If you are creating a new meeting, you will have the option to add participants and set a time for the meeting. Ensure that all the participants are invited and have access to the meeting link.

Step 3: Share your screen

Share your screen

Once you are in the meeting, click on the “Share” button located at the bottom center of the screen. This will open the screen sharing options.

Select the screen that you would like to share. If you have multiple screens connected to your computer, choose the screen where the sound you want to share is coming from.

Ensure that the “Include computer sound” checkbox is checked. This will allow the participants in the meeting to hear the audio from your shared screen.

Click on the “Share” button to start sharing your screen with computer sound.

Step 4: Start playing audio

Start playing audio

Now that you are sharing your screen with computer sound, navigate to the application or website that plays the audio you want to share. Open the media file or start playing the audio.

The audio will be transmitted to the meeting participants, allowing them to hear the sound from your shared screen.

Step 5: Stop sharing computer sound

Stop sharing computer sound

To stop sharing computer sound in Teams, click on the “Stop sharing” button located at the top of the screen or go to the meeting controls and click on the “Stop sharing” option.

Confirm your action by clicking on the “Stop sharing” button in the pop-up window. The computer sound sharing will now be stopped, and the audio will no longer be transmitted to the meeting participants.


Sharing computer sound in Teams allows you to collaborate with others by sharing audio from applications, websites, or media files. By following the steps outlined above, you can easily share computer sound during your Teams meetings, enhancing communication and collaboration.

Remember to check your audio settings and ensure that the appropriate screen and sound sources are selected before sharing computer sound in Teams. This will help you provide a seamless and immersive experience for all meeting participants.

Step 2: Start or join a meeting

Start or join a meeting

Now that you’re in the Teams app, it’s time to start or join a meeting where you want to share your computer sound. Whether you are the one initiating the meeting or joining someone else’s, the steps are quite straightforward.

If you are starting a new meeting:

  1. Click on the “Meetings” tab on the left side of the Teams app.
  2. Select the “New Meeting” button to initiate a new meeting.

If you are joining an existing meeting:

  1. Click on the “Calendar” tab on the left side of the Teams app.
  2. Locate the meeting you want to join and click on it.
  3. Select the “Join” button to enter the meeting room.

Start or join a Teams meeting

Once you are in the meeting room, you will see various options and controls on your screen. On the bottom toolbar, you will find the “Share” button with a square and an arrow pointing up.

Teams meeting toolbar

Click on the “Share” button, and a menu will appear with several options. Make sure to select the one that says “Desktop.”

Teams share desktop

By selecting “Desktop,” you enable the sharing of your computer’s entire screen and audio with other meeting participants. This means that not only will others be able to see what you are sharing, but they will also hear any sounds that your computer produces.

After you’ve selected “Desktop,” you may have to grant Teams permission to access your screen. This is a security measure to ensure that no unapproved apps or websites can access your screen without your knowledge. Simply follow the on-screen instructions to allow Teams to share your screen.

Once you’ve given the necessary permissions, your computer screen will be shared with others in the meeting room, along with the audio it produces. This means that everyone will be able to see and hear what is happening on your computer in real-time.

Keep in mind that when sharing your computer sound, it’s essential to ensure that your audio settings, such as speakers and microphone, are correctly configured. Make sure your speakers are not muted, and the volume levels are appropriately adjusted. This will help to optimize the audio experience for all participants in the meeting.

Additionally, if you are using earphones or headphones, make sure they are connected to your computer and functioning correctly. Sometimes, faulty connections or hardware issues can affect the sound quality or lead to no audio being transmitted.

With these steps, you can easily start or join a meeting in Teams and share your computer sound effortlessly. Remember to double-check your audio settings and ensure that all participants can hear the sound from your computer during the meeting.

Step 3: Share your screen

Share your screen

Once you have successfully joined a Teams meeting and ensured your audio is working properly, you might also need to share your screen to demonstrate a presentation, show a document, or display any content that is on your computer screen. Sharing your screen allows participants in the meeting to see exactly what you see on your computer.

To share your screen, follow these simple steps:

1. Make sure you are in the meeting window of the Teams application. This is the main window where you can see the participants’ video feeds and various meeting options.
2. Look for the “Share” button located at the bottom of the meeting window. It should be represented by an icon that looks like a square with an arrow pointing upwards. Click on this button to initiate the screen sharing feature.
3. After clicking the “Share” button, a menu will appear with the available options for sharing. You can choose to share your entire screen, a specific application window, or a PowerPoint presentation. Select the appropriate option based on what you want to share.
4. If you choose to share a specific application window, a new window will pop up displaying all the active applications on your computer. Simply click on the desired application window to share it with the meeting participants.
5. Once you have selected the screen or application window you want to share, click the “Share” button in the bottom right corner of the screen sharing menu. This will start sharing your chosen content with everyone in the meeting.
6. During screen sharing, a toolbar may appear at the top of the screen. This toolbar provides additional options for controlling the screen sharing experience. You can use these controls to pause or stop sharing, annotate on the shared screen, switch between different shared content, or request remote control of another participant’s screen.
7. To stop sharing your screen, simply click the “Stop sharing” button in the screen sharing toolbar or navigate back to the original Teams meeting window and click the “Stop sharing” button located at the bottom of the screen.

By following these steps, you can easily share your screen in a Teams meeting and collaborate effectively with your teammates. Whether you need to present a project, showcase a design, or simply share important information, screen sharing is a valuable feature that enhances communication and collaboration.

Remember to be mindful of the content you’re sharing and ensure it is relevant and appropriate for the meeting. Also, be aware of any sensitive or confidential information that may inadvertently be displayed when sharing your screen, and take necessary precautions to protect it.

Sharing your screen in Microsoft Teams is an essential tool for effective virtual collaboration and communication. It allows teams to interact and work together seamlessly, regardless of physical location. So, don’t hesitate to utilize this feature during your Teams meetings and make the most out of your virtual collaboration experience.

Step 4: Choose “Desktop” or “Window”

How to Share Computer Sound in Teams

Once you have started a meeting or a call in Microsoft Teams, you can proceed to share your computer sound. To do this, you need to choose between sharing your entire computer screen or just a specific window that you want to share sound from.

When you click on the “Share” button at the bottom of your Teams meeting or call screen, a pop-up window will appear with the available sharing options. In this step, you will have to decide whether you want to share your desktop or a window.

If you select “Desktop,” you will be sharing your entire computer screen with the participants in the meeting or call. This means that not only will they be able to hear the sound coming from a specific application, but they will also be able to see everything that is currently displayed on your screen. This option is useful when you want to share multiple applications or documents while also sharing the associated sound.

On the other hand, if you choose “Window,” you will only share the sound coming from a specific application or window that you have open on your screen. This option is ideal when you want to focus only on sharing sound from a particular application, such as a video or audio file, without showing other parts of your screen. When you choose this option, you will be able to select the desired application or window from a list provided by Teams.

It’s important to note that if you select the “Desktop” option, the audio settings on your computer, including all system sounds, will be shared with the participants. However, if you choose the “Window” option, only the audio generated by the selected application or window will be shared, and other system sounds will remain private.

When choosing between “Desktop” and “Window,” consider your specific needs and the level of privacy you require. Sharing your entire desktop can be beneficial when giving presentations or sharing multiple applications simultaneously. On the other hand, sharing a specific window is preferable when you want to keep other parts of your screen private or when you need to concentrate on a single application.

Remember, Microsoft Teams allows for easy and flexible sharing of computer sound, enabling you to collaborate effectively with others by sharing audio and visual content in meetings or calls.

6. Troubleshooting Tips

troubleshooting tips

If you encounter any issues while sharing computer sound in Microsoft Teams, here are some troubleshooting tips that can help you resolve them:

1. Check your audio settings: Make sure your computer’s audio settings are properly configured. Ensure that the correct output device is selected, and the volume is turned up.

2. Update your audio driver: Outdated or incompatible audio drivers can cause sound sharing problems. Check if there are any available updates for your audio driver and install them if necessary.

3. Restart the application: Sometimes, restarting Microsoft Teams can solve any temporary glitches or bugs that may be affecting sound sharing. Close the application completely and relaunch it to see if the issue persists.

4. Restart your computer: A simple restart can often resolve various technical issues, including problems with sound sharing. Restart your computer to refresh all system processes and check if the sound sharing feature works properly afterward.

5. Check your network connection: Instable or slow internet connection can affect sound sharing in Microsoft Teams. Make sure you have a stable and reliable internet connection, preferably using a wired connection instead of Wi-Fi for improved reliability.

6. Try a different device: If you’re still unable to share computer sound, try using a different device to host the meeting or presentation. It could be an issue specific to the device you initially used. Switching to another device might help you identify if it’s a hardware or software problem.

7. Contact support: If none of the above steps resolve the issue, it’s recommended to reach out to Microsoft Teams support for further assistance. They will be able to provide more specific troubleshooting steps or identify any underlying problems with the application.

Remember, troubleshooting steps may vary depending on your computer’s operating system and version of Microsoft Teams. It’s always a good idea to check the Microsoft Teams support website or community forums for additional guidance tailored to your specific setup.

In conclusion, sharing computer sound in Microsoft Teams can greatly enhance your meetings and presentations, allowing participants to have a seamless audio experience. With the simple steps outlined in this article, you can easily enable this feature and troubleshoot any potential issues that may arise. So next time you’re hosting a meeting or presenting via Microsoft Teams, don’t forget to share your computer sound for a truly immersive and engaging experience!

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